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CCLSD Master Plan REVISED OCTOBER 2016 Coos County Libraries are enduring gateways to an expanding world. MISSION The mission of the Coos County Library Service District is to collect, organize and disseminate library materials and to provide the related library services necessary to meet the educational, informational, recreational, and cultural needs of the people of Coos County. “Libraries remain the Mecca’s of self-help, the most open of open Universities...where there are no entrance examinations and no diplomas, and where one can enter at any age.”--Daniel J. Boorstin, Librarian of Congress, 1975-1987. “The libraries of America are, and must ever remain, the home of free inquiring minds. To them, our citizens, of all ages and races, of all creeds and political persuasions, must ever be able to turn with clear confidence that there they can freely seek the whole truth, unwrapped by fashion and uncomprimised by expediency.”--Dwight D. Eisenhower, 1953. “Libraries were born out of common, uniquely American desire-the desire for a better life in a free society. Libraries for democracy, libraries for literacy, and libraries for productivity describes the role they fulfill in our societies today.” “Now knowledge-not minerals or agricultural projects or manufactured goods-is the country’s most precious commodity, and people who are information literate- who know how to acquire knowledge and use it-are America’s most valuable resource.”--American Library Association 1. INTRODUCTION 1.1 The Coos County Library Service District was created through approval by Coos County voters in the November 1992 General Election for District Formation and a permanent Tax Base. 1.2 The first Master Plan was adopted by the Coos County Library Service District Governing Body on October 29, 1992. 1.3 The objectives of this plan areas follows: 1.3.1 To outline Library services to be provided within the District. 1.3.2 To describe the District's organization and structure. 1.3.3 To explain the distribution of funds. 1.3.4 To outline the steps required for amending or terminating the Plan. 1.3.4 To delineate the hierarchy of the Coos County Library Service district including the Coos Library Board membership and its duties. 2. PUBLIC LIBRARIES IN COOS COUNTY 2.1 Eight public libraries are available to the residents of Coos County. These are located in the seven incorporated cities, as well as in the unincorporated community of Dora (the Dora Public Library, a non-profit Corporation), hereinafter collectively referred to as the "Cities" or individually as the "City". 2.2 Library services are a function of an agreement between the Coos County Library Service District and the Cities. Each of the Cities administer the library services of their city, or unincorporated area, with borrowing privileges extended to all residents of the County. 2.3 Additionally, the Coos County Library Service District contracts with the City of Coos Bay through the Extended Services Office ("ESO") to provide the following services: 2.3.1 Van service to all libraries; 2.3.2 Books-by-mail; 2.3.3 Satellite libraries; 2.3.4 Interlibrary loan service; 2.3.5 Jail and outreach service; 2.3.6 Information technology department automation and some cataloging service; 2.3.7 Any other services that may be deemed necessary for effective ESO functioning as recommended by the Coos Library Board and approved by the Board of Commissioners. 2.4 The ESO office located in the City of Coos Bay Public Library functions as the communications hub and switching station for libraries in Coos County. The city of Coos Bay acts as the fiscal agent for the ESO and administers the cooperative services of the ESO through an intergovernmental agreement with the County; however, the ESO is funded by the County tax base and not city funds. 3. COOS COUNTY LIBRARIES-NON-PUBLIC AND ACADEMIC 3.1 Each incorporated community in Coos County, with the exception of Lakeside, is served by its own school district. These districts provide school libraries of varying size and quality. Southwestern Oregon Community College supports a library for instructional staff, curriculum for students, and permits the general public to borrow from its library. 3.2 There are a few special libraries in the area to serve the needs of professionals or businesses, and most provide some services to the public. These include the Coos County Law Library, Coquille Indian Tribe Library, the Coos Bay Family History Library, the South Coast Hospice Library, and the Oregon Institute of Marine Biology Library. 4. AREAS OF LIBRARY COOPERATION 4.1 ESO: As described in Section 2.3 and 2.4 above, the ESO, through the City of Coos Bay as its fiscal agent, provides a variety of services throughout the County to all of the public libraries. 4.2 COASTLINE: All eight public libraries in the County, as well as other circulating sites, share an automated circulation system called COASTLINE. The Fiscal Agent for the ESO owns the central site computer hardware. Responsibilities and duties related to COASTLINE are set forth in seperate COASTLINE agreement(s). 4.3 CATALOGING: All eight Public Libraries are part of a bibliographic network and have one cataloging symbol. Currently the ESO budget, approved by the Coos Library Board, will pay for all first-time cataloging of new unique holdings in the District. Thus, once the bibliographic record is purchased from the bibliographic services vendor and dounloaded into our local system, all libraries in the county will have access to the record. 5. BOUNDARIES OF THE DISTRICT 5.1 The boundaries of the Coos County Library Service District are the boundaries of Coos County. This will include all cities and unincorporated areas. Should any municipality or residents of any unincorporated area wish to withdraw from the District, such an action must be in accordance with Oregon State Statutes. 6. COOS COUNTY LIBRARY SERVICE DISTRICT GOVERNING BODY 6.1 The Coos County Commissioners shall act as the overarching, governing body of the Coos County Library Service District, and the Board of County Commissioners shall be the ultimate authority for fiscal and policy affairs of the District; however, the governing body has delegated its authority as described herein. 7. ADVISORY BOARD ("the Coos Library Board") 7.1 The Board of Commissioners (acting in their capacity as the Coos County Library Service District governing body) shall appoint a seven-member advisory board to be called the Coos Library Board with limited and defined powers as set forth in Section 7.2 below. The members are to be selected as follows: 7.1.1 Four members shall be designated jointly by the City Councils in Coos Bay and North Bend. One of the four members shall be a resident of the incorporated city of Coos Bay, and one shall be a resident of the incorporated city of North Bend, while two of the members shall not be residents of either the city of Coos Bay or North Bend. One such resident shall reside within the boundaries of School District #9 and the other shall reside within the boundaries of School District #13. 7.1.2 Two members shall be designated jointly by the City Councils of Bandon, Coquille, Lakeside, Myrtle Point, Powers, and the Dora Public Library. 7.1.3 The Board of Commissioners shall select one member living in an unincorporated area outside the boundaries of School Districts #9 or #13. 7.1.4 A member of the Coos Library Board shall not also be a member of any other Library Board, a Library employee or elected official of the parties as defined in the agreement. Members of library support groups such as Friends of the Library or a library foundation are eligible to serve as members of the Coos Library Board. 7.1.5 If any designated member-to-be is not acceptable to the County Commissioners, the appropriate designating bodies will be asked to make additional recommendations until an acceptable member is seated. 7.1.6 Terms of appointments shall be for four years. A maximum of two terms may be served consecutively. 7.2 Although the ultimate authority for fiscal and policy affairs of the District resides with the County Commissioners, in their capacity as the governing body of the Library Service District, this in no way restricts the Coos County Library Board in fulfillment of its designated duties, which include the following: 7.2.1 Determine the amount to be levied each year for the Library Service District Tax Base and prepare and submit an annual budget request. 7.2.2 Recommend a distribution formula to the Board of Commissioners for the County Finance Department and ensure the distribution of funds for the Library Service District. 7.2.3 Acceptance, use or expenditure of any real or personal property or funds donated to the library, subject to the limitations set forth herein, or by Oregon Law. 7.2.4 Act as a communication link between the city libraries, the city library boards, the media, the Board of Commissioners, and the public. 7.2.5 Determine and evaluate those shared countywide cooperative services, which are contracted, and determine the budget for those services. 7.2.6 Establish and enforce policy regarding the addition of new libraries to the Library Service District. If, after careful needs assessment, it is determined that an additional library should be established in an unincorporated area, that library will become a branch of an existing city library. 7.2.7 Preserve the autonomy of the individual libraries while fostering and enhancing cooperative services. 7.2.8 Review contracts for ESO services and recommend approving, denying or changing the contract to the appropriate signing authority. 7.2.9 Such other activities as the Governing Body may assign. 8. POWERS AND DUTIES OF THE CITIES 8.1 The County Commissioners will not intervene in the affairs and policies of individual libraries, and any powers that are not statutorily required to be performed by the District shall be assumed to reside in the Cities. Cities shall be responsible for the day-to-day operations of their library(ies). For purposes of this section, the City of Coos Bay shall also have the same powers and duties as described below with respect to the ESO. The authority of each of the Cities shall include, but not be limited to: 8.1.1 Hiring, firing, setting standards, working conditions, and pay scales for library personnel. Library personnel will remain employees of each City. 8.1.2 Fiscal authority over the library including budgetary, payroll and auditing functions. Each City shall provide to the Coos Library Board a copy of the City's annual audit of the library budget. The rights of each City over each library's fiscal affairs shall be abridged only in that the City must spend funds allocated for library use only for library functions and may not divert them to any other department and the City may not spend District Tax Base funds for any library building projects. 8.1.3 Control over the physical plant of the library including building maintenance and necessary repairs. The library buildings and the contents of each library including books, equipment, and furnishings will remain the property of the respective City. 8.1.4 Formulation of rules and policies for the governance of the library and for the provision of library services. 8.1.5 The right to accept, use or expend any real or personal property or funds donated to the library. 8.1.6 The right to enter into contracts, apply for grants, and generally further the interest of the City library in any manner the City deems appropriate. 9. LIBRARY SERVICES 9.1 Under the District, each local library will offer the level of service demanded by Coos County's library users. Services offered may include: 9.1.1 Lending of books and other print and non-print materials. 9.1.2 Providing newspapers, magazines, and other materials for in-library use. 9.1.3 Conducting information searches. 9.1.4 Presenting library programs. 9.1.5 Addressing literacy needs in the community. 9.2 Countywide services may be provided by contract, and may include the following: 9.2.1 Operation and maintenance of the COASTLINE automated system. 9.2.2 Provision of all district-wide information technology services and maintenance. 9.2.3 Purchase of bibliographic records. 9.2.4 Payment of telecommunications costs for public library access to COASTLINE. 9.2.5 Processing of interlibrary loans. 9.2.6 Operation of courier van service. 9.2.7 Provisions of outreach services to homebound and institutionalized patrons. 9.2.8 Provision of books by mail. 10. AMENDMENTS 10.1 Understanding that the make-up, organization, and status of the Coos County Library Service District may evolve over time, this plan may be amended from time to time in order to reflect the current status of the District. 10.2 Any amendments to this Master Plan shall be approved by the governing body of the Coos County Library Service District. 11. TERMINATION 11.1 Should any city (including Dora) discorporate, fail to sign the distribution contract, or fail to provide library service as contracted, their library funds may be withheld. Services to people previously served by that city may be contracted to other providers.

CCLSD ByLaws COOS LIBRARY BOARD (Revised November, 2016) ARTICLE I – NAME This organization shall be known as the Coos Library Board. ARTICLE II – PURPOSE The Coos Library Board is appointed to advise the Coos County Library Service District Governing Body on governance of the Library District. The purpose of the Coos Library Board is to provide quality library service to all residents of Coos County. The Coos Library Board’s powers and duties are set forth in the Coos County Library Service District Master Plan (“Master Plan”). ARTICLE III - DEFINITION Section 1. The Coos County Library Service District is a county Service District formed pursuant to ORS 451.010 (1) (k) and Chapters 198 and 451 for the purpose of providing public library services in Coos County, approved by Coos County voters in November 1992, with its boundaries being that of Coos County, Oregon. Section 2. The Governing Body of the Coos County Library Service District is the Board of County Commissioners. Section 3. The seven incorporated cities, as well as the unincorporated community of Dora (the Dora Public Library, a non-profit Corporation), hereinafter collectively referred to as the “Cities” or individually as the “City” shall be responsible for the day-to-day operation and administration of their libraries. Their authority shall include, but not be limited to, the powers described in the Master Plan. Section 4. The City of Coos Bay shall be responsible for the operation and administration of its library and of the Extended Services Office “ESO” according to the terms of its contract with the Coos County Library Service District and as described in the Master Plan. ARTICLE IV - MEMBERS Section 1. The Coos Library Board shall consist of seven voting members selected and appointed by the Coos County Library Service District Governing Body as described in the Master Plan. Section 2. Should a vacancy occur on the Coos Library Board, the remainder of the term shall be filled by the same manner of selection and appointment as described above for that position. A seat shall be deemed vacant upon the incumbent’s death, resignation, conviction of a felony, or ceasing to possess the qualifications for the seat in accordance with Section 7 of the Master Plan. A member’s removal may be requested of the Coos County Library Service District Governing Body by a majority vote of the Coos Library Board. ARTICLE V – OFFICERS Section 1. Chair 1. Shall be elected by the Coos Library Board for a term of one year beginning December 1. 2. Shall preside over all meetings of the Coos Library Board. 3. Shall appoint all committee members. 4. Shall be an ex-officio member to all committees. 5. Shall plan the meeting agenda with cooperation of the other officers and committee chairs. 6. Should a vacancy occur in the office of Chair, the Coos Library Board shall elect a new Chair for the remainder of the term. If necessary, this will take place at a special meeting called for this purpose. Section 2. Vice Chair 1. Shall be elected by the Coos Library Board for a term of one year beginning December 1. 2. Shall serve in the absence of the Chair. Section 3. Secretary 1. Shall be selected by the Coos Library Board and appointed by the Coos County Library Service District Governing Body. 2. Shall maintain appropriate records, take minutes of the meetings, and forward them to the Coos Library Board members, to the Coos County Library Service District Governing Body, and to the ESO Director for the distribution to Public Libraries, and to other requested inclusions on the mailing list. 3. Board members, and others listed above, shall be advised in writing of the scheduled meetings and notice published in accordance with the Oregon Public Meeting Laws. ARTICLE VI – MEETINGS AND PROCEDURES Section 1. Number of Meetings. There shall be a minimum of two meetings each year to be held in the Fall/Winter and Spring/Summer. 1. Election of officers shall be held at a meeting prior to December 1st each year. 2. Services of the ESO shall be reviewed annually. 3. Contracts and distribution of district funds shall be reviewed and determined annually prior to the fiscal year end. 4. Copies of each library’s annual report to the Oregon State Library and official audit for the previous fiscal year shall be received by all Coos Library Board members annually. 5. The adopted plan for library services shall be reviewed annually. Section 2. Special meetings can be called by the Chair and shall be called upon the written request of two or more members of the Board. Except in cases of emergency, at least three days’ notice shall be given. Section 3. All Board meetings shall be held in compliance with the Oregon Public Meeting Law as set out in the Oregon Revised Statutes. Section 4. A quorum shall consist of four voting members being present. The four members would be required to cast a unanimous vote to pass a motion. Section 5. Voting: 1. Voting shall be conducted by Roberts Rules of Order Newly Revised. 2. Recommendations shall be made by voting and adopted by a majority vote. 3. All voting actions shall be recorded in the minutes. 4. Each member shall have one vote. 5. A majority vote shall consist of four members. Section 6. Amending these By-Laws: 1. Amendments shall be submitted in writing to the Chair no less than four weeks prior to a scheduled meeting. 2. Such amendments shall be circulated to the Coos Library Board members and others who are on the mailing list to receive the minutes. 3. Amendments shall be adopted by an affirmative vote of at least five members of the Coos Library Board. ARTICLE VII - DUTIES OF THE BOARD The Coos Library Board is mandated to advise the Coos County Library Service District Governing Body regarding funding and organizational issues, limited to the duties as described in the Master Plan.

Outreach Services Pop-Up Library Schedule 2nd Tuesday of the month 2:00-3:00pm Bayside Terrace Assisted Living 192 Norman Ave, Coos Bay 2nd Thursday of the month 1:30-2:30pm Evergreen Court Retirement Community 451 O'Connell St, North Bend 3rd Tuesday of the month 1:30-2:30pm Hamilton Court Retirement 1700 Hamilton Ct, North Bend 1st Tuesday of the month 10:00-11:00am Inland Point Retirement Community 2290 Inland Dr, North Bend 4th Wednesday of the month 10:00-11:00am Myrtle Point Care Center 637 Ash St, Myrtle Point 1st Thursday of the month 1:30-2:30pm Ocean Ridge Assisted Living 1855 Ocean Blvd SE, Coos Bay Last Thursday of the month 10:30-11:30am Pacific View Senior Living 1000 6th Ave W, Bandon Have a great idea for Pop-up location? email us at outreach@coastlinelibrarynetwork.org

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Coos County Library Service District Public Libraries Internet Access & Use Policy The Coos County public libraries and Southwestern Oregon Community College Library are committed to providing free and open access to informational, recreational and cultural resources for library users of all ages and backgrounds. The District’s computer system provides the opportunity to integrate electronic resources from information networks around the world with the District’s other resources. Library Responsibility: In offering global computer network access, the District has no local control over access points, which change rapidly and often unpredictably. The District also has no control over the subject matter added daily to the Internet, and indeed, cannot have complete knowledge of what is on the Internet. Congress and the courts have recognized that there is no single organization to govern, control or select information for the Internet. Because of this freedom of information, the breadth of information on the Internet, the unstructured and unregulated nature of the Internet, and the unreliable state of filtering, the CCLSD cannot control the content of resources available. Access: As with other library resources, providing access to electronic information does not imply sponsorship nor endorsement by the District. The District does not select the material on the Internet and has no means or statutory authority to assure that only constitutionally protected material is available on the Internet. Confidentiality: The library seeks to protect the First Amendment rights of its customers and their individual right to privacy. However, Internet users must be sensitive to the fact that workstations are in public areas and, therefore, images on the screen are subject to view by a wide audience. Safety and Users’ Responsibilities: While the Internet offers a wealth of material that is personally, professionally, and culturally enriching, it also has materials that may be offensive, unlawful, or inaccurate. Use of Internet resources carries with it a responsibility to evaluate the quality of the information accessed. Therefore, library patrons use it at their own risk. For the patron’s safety, minors and others are encouraged not to provide personal information of any kind to strangers, in person or on the Internet. We strongly urge parents and guardians to monitor and set guidelines for their children’s Internet use. A handout, Guidelines for Internet Use by Minors, to assist you in this effort is available from any public library or Southwestern Oregon Community College Library. Misuse of our computers will result in the loss of computer privileges, potential loss of library privileges, and possible prosecution. Such misuse includes, but is not limited to: using the computer system for unlawful activities (in violation of federal, state or local laws); hacking into the library computer system or any other computer system, damaging or attempting to damage equipment or software; interfering with system operations, integrity or security; gaining unauthorized access to another person’s files, sending harassing messages to other computer users; altering or attempting to alter settings of the library’s computers; and/or violating copyright laws and software licensing agreements. Because the patron is the selector in using the Internet by making individual choices and decisions, patrons shall comply with all age restrictions governing access to specific sites, as limited by the content provider, to usage by persons 18 or 21 years of age or older. Some commercial databases on the Internet require a fee. These fees are the responsibility of the patron; they are not the responsibility of the library. The Coos County public libraries and Southwestern Oregon Community College Library reserve the right to suspend Internet computer use or other library privileges, or to take other action as necessary, for anyone who willfully violates library policies or procedures. Individual libraries may have additional policies in place addressing local issues such as reservations for use, time limits, or printing charges. Guidelines for Internet Use by Minors Supervising Children’s Use: The library, unlike schools, does not serve in loco parentis (in place of a parent). Librarians cannot act in the place of parents in providing constant care and supervision of children as they explore the Internet. The responsibility for what minors read or view on the Internet rests with parents or guardians. The following are recommended guidelines for parents and guardians to ensure that children have positive online experiences, whether at home or in the library. Do not give out personal information such as your address, telephone number, parent’s work address/telephone number, or the name and location of your school without your parents’ permission. Do tell your parents immediately if you come across any information that makes you feel uncomfortable. Do not agree to get together with someone you ‘meet’ online without first checking with your parents. If they agree, the meeting should be in a public place and you should bring your parent along. Do not send a picture or anything else to someone without your parents’ permission. Do not respond to any messages that are mean or in any way make you feel uncomfortable. It is not your fault if you receive a message like that. Do tell your parents. Do talk with your parents so they can set up rules for using the Internet. Together, decide upon the time of day and length of time you can be online, as well as appropriate areas for you to visit. Do not access other areas and do follow these guidelines.